How Do I Sign My NSW Property Contract Electronically?
Your conveyancer has emailed you a signing link and you’re not sure what happens next. Here’s the whole process, step by step, on your phone, tablet or computer.
How do you sign your NSW property contract electronically?
To sign a contract electronically, open the signing link we email you, read every page, fill in any boxes, adopt your signature and click Finish. It usually takes only a few minutes, you don’t need a printer or a scanner, and you can do it from your lounge room, your work desk or a truck stop. We get a few calls about this every week, so here is exactly what you’ll see on screen.
Key Takeaways
- Do I need to print and scan my contract? No. Your contract is signed on screen. Nothing gets printed, posted or scanned.
- What do I need? The signing email from us, your mobile phone in case you’re sent a security code, and a phone, tablet or computer.
- How do I sign? Click the link, accept the terms, read the document, fill in the boxes, adopt a signature and click Finish.
- What do I get afterwards? An email with a copy of your signed documents and a security certificate showing the signing was tracked.
What is electronic signing, and is it safe?
Electronic signing means you review and sign your contract online instead of on paper. Your signing link arrives by email from an electronic signing platform such as DocuSign or InfoTrack’s SignIT. The screens look slightly different between platforms, but the steps are the same.
It’s secure because every action is tracked. When you finish, you can download a security certificate that records the signing details, and a copy of the signed document is sent back to us and to you. Most of our clients sign this way, including people overseas and people who simply can’t get to the office.
How do you sign a contract electronically, step by step?
Have your phone nearby and set aside five minutes. Here’s the whole process.
Open the email and click the link
Find the email asking you to review and sign your documents and click the review link. If there’s a personal message from us in the email, read it first. Can’t find it? Check your junk or spam folder, because signing emails often land there.
Enter your security code if asked
If you’ve been set up with SMS verification, a code is texted to your mobile. Type it in to confirm it’s really you. If you’re not asked for one, carry straight on.
Accept the terms and click Continue
Read the terms and conditions, agree to them and click Continue. This only opens the document. It doesn’t sign anything yet.
Read every page of the document
Scroll through the whole document. There may be many pages. If anything looks wrong, such as a misspelt name or a wrong address, stop and call us before you sign.
Fill in the boxes and tick the checkboxes
Some fields, like your name and the date, are already filled in for you. Complete anything else that’s marked, including any checkboxes.
Adopt your electronic signature
Click the signature field. You can pick one of the automatic signature styles, draw your signature with your finger or mouse, or upload an image of your signature if you have a scanned copy. Check your details, then click to sign.
Click Finish
Once every box is done, the platform tells you that you’re ready to complete. Click Finish and your signed document goes straight back to us.
Save your copies
You’ll get an email with links to download your signed documents. You can also download the security certificate, which shows the signing activity that was tracked. Keep both with your property papers.
What clients tell us
“I’ll have to print it, sign it and scan it back.”
“My signature has to look exactly like my real one.”
“I can’t do this on my phone.”
What actually happens
Everything happens on screen. You can use a typed style, draw with your finger or upload an image, and a phone works as well as a laptop. If you can open an email and tap a button, you can sign.
When will I be asked to sign?
We send your signing link once we’ve reviewed your contract with you and you’re comfortable with it. Signing is an important step towards exchange of contracts, so don’t sign anything until you’ve had our advice, and ask us if you’re unsure.
Signing alone doesn’t secure a property. Exchange happens when the initial deposit is paid and the contract is signed by both the buyer and the seller. If you’re buying, ask us about your cooling-off period before you sign.
If there’s more than one buyer or seller, each person usually receives their own link and signs separately, so make sure everyone checks their email.
What if something goes wrong?
- The email hasn’t arrived. Check your junk or spam folder first, then give us a call and we’ll resend it.
- The security code didn’t arrive. Make sure your phone has reception and the number is correct, then ask us to resend the link.
- A detail is wrong. Don’t sign. Call us and we’ll get it corrected before you go any further.
- You’ve closed the window part way through. Click the link in the email again and carry on from where you left off.
Stuck on the signing link? Call us on (02) 4018 7555 and we’ll walk you through it.
What is the short version?
Open the email, accept the terms, read every page, fill in the boxes, adopt your signature and click Finish. Then download your signed copies and the security certificate. If anything looks wrong or you get stuck, call us before you sign.
Need a hand with your contract?
Talk to Justin, Julie, Amanda or Nicole today. We’ll review your contract, explain it in plain English and send your signing link when you’re ready.
